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How to create a system that will remove you from the day-to-day of your business
Ever wonder what it would actually take to remove yourself completely from the day to day of your business?
I don’t – so just to be upfront: this post is not about working 4 hours per week, or about completely removing yourself from your business :)
It’s about the steps you can take in order to remove yourself from some of the repetitive, mundane – yet important – tasks in your business, so you instead can focus your energy on other things, like new ideas, improving already existing things in your business, and freeing up time so you can spend it on – whatever you want!
Creating a system that will remove you from the day-to-day
Step 1: Identify
Identifying the tasks you consider the repetitive, mundane – yet important – ones that you no longer want to be working on.
This is really something you should do on a regular basis – I would say at least 1 time per month.
Just simply review your inventory list to make sure you haven’t gotten caught up in the repetitive tasks that can easily become so much a part of your routine that you don’t even realize you’re doing them!
Or even worse, it’s 1-time tasks you’ve been meaning to pay attention to, but you haven’t (hand raised!) I actually just identified THREE of these tasks this week:
- Update old posts with Smart Podcast Player
- Delete old images in Infusionsoft
- Double check quick links for all audio blogs
This is important stuff, but if you have someone on your team you can delegate it to, then it’s not stuff YOU should be doing.
Step 2: Batch
Of the tasks you just identified, are there any that are in a similar category that would make sense for you to delegate to someone together? If so, put those tasks in a single category.
If we take a look at the 1-time tasks I listed above, then you’ll notice there are 2 of the 3 that are related: updating old posts and double checking quick links both have to do with the audio blog, and require updates on our website.
Therefore, it’d be most efficient for the same individual to complete these tasks together versus at separate times.
Step 3: Automate
Are there any tasks (or categories) you’ve created that could be completely automated if they were set up properly?
For example, if you have social media posts that go out every day, and every day you’re having to go in and input not only the new ones, but also the old ones you want to “repeat”, then you might check out MeetEdgar.
Meet Edgar is a social media scheduling platform that allows you to enter content in just 1 time, then share it on a repetitive basis on a schedule that you choose and set.
Step 4: Delegate
Of the tasks (or categories) you weren’t able to automate, can you instead delegate them to a team member? If these are truly repetitive, mundane tasks in your business, then there is no reason why they shouldn’t be able to be automated or delegated.
Every task I’ve listed above was delegated to one of our team members just this week, and let me tell you, it feels GREAT.
If you’re struggling with delegation – hiring a team and actually on boarding someone to help with these types of tasks – then check out this post all about how to hire a team.
And if you’re not at a point in your business where you can afford to hire a team member, then go back to step 2 and batch as much as you can so that if you are the one having to handle the tasks, at least you’re doing it most efficiently.
Removing yourself
It’s not about working a 4-hour work week, and it’s certainly not about completely taking yourself out of your business. I know I’m not interested in either of those things.
The process above is simple – don’t overcomplicate it.
These are 4 simple steps you can take in order to remove yourself from some of the repetitive, mundane – yet important – tasks in your business.
Once you do, you’ll be able to focus your energy on generating new ideas, improving already existing things in your business, and overall, freeing up time so you can spend it doing whatever you want = freedom!
